The INCITS Secretariat has transitioned all membership data to
the new system. Only the new system has been used in 2009.
Invoices for 2010 will be generated from the new system with a
60-day due date. The invoices are emailed to principal members
using the automated send feature of the system. The email will
include a link to download the invoice (the invoice cannot be
attached to the email). For 2010, the automatic late notice
feature will be activated and if the invoice is not paid by its
due date, the member will get a 30-day final notice. After the
90-day invoice period, all unpaid members will be deactivated
from the system unless arrangements have been made in advance
with the Secretariat.
Committees Already Transitioned to ICMS
The following committees have been transitioned and are
currently using the system:
B10, B10.5, B10.8, B10.11, B10.12
Procedures Board Committee
Finance Board Committee
L3, L3.1, L3.2
Training sessions are conducted by the Secretariat via webinar.
For each committee, training sessions are first conducted with
the officers. Training of committees is being conducted as
needed or requested.
The first step of a committee's transition has been the change
to the new mailing lists established for each group.
The upgrade of the system become effective on August 13, 2009.
The delays with the implementation of the upgrade has slowed the
transition for the TCs mostly due to the changes in the design
of the site. Now this upgrade is complete, the migration of the
remaining TCs can proceed.
Ballot System – main issue is confidentiality of open ballot
tallies and comments
Membership Sign-in Sheet and Acknowledgment of INCITS
Procedures Check Box - full automation
Next Transition Groups
The next group of INCITS committees will be transitioned by the
time 2010 invoices are issued:
M1, M1.2, M1.5, M1.6
The remaining INCITS committees will be transitioned before the
April 2010 INCITS Symposium:
PL22, PL22.3, PL22.4, PL22.11, PL22.16, PL22.23
SG on Accessibility
SG on Planning
T6 and T20 – maintenance committees
Membership and Invoicing – completed
Required Customization – in process and largely completed
Kavi Status Tracker – SoW under review
Full Adoption - pending
Harmonization of INCITS.org - pending